[Applications Closed] Operations & Finance Administrator, London or Oxford

Please note that applications for this role are now closed.

The Company

Envision is a leading sustainability and energy consultancy that provides specialist support towards sustainability within the built environment. With four directors at the helm, we have experienced a rapid growth over the last few years and are looking to expand our operations team to provide vital support services as we expand further.

Envision specialises in providing end-to-end support to its real estate clients. We pride ourselves of fostering a flexible, creative and fun working environment.

We take pride in our pro-active approach, supporting our clients with close and tailored support. Our pragmatic and hands-on approach means that we are retained by the largest UK property funds, publicly listed developers as well as leading constructors.

Our team (currently 27 employees) is based across two offices, one in London and one in Oxford. The Operations Team, consisting of three people, supports the whole team in both locations.

The Role

This is an excellent opportunity for an experienced Operations & Finance Administrator looking to take the next step in their career. Based in our London or Oxford office, you will join our growing team, where you will provide administrative support across both our London and Oxford offices.

The role will involve, but will not be limited to:

• Finance Administration:

o Supporting the Finance Manager with invoicing and debtors/debt chasing

o Managing staff Expenses & receipts

o Reconciliation of accounts

o Maintain customer and supplier records in QuickBooks accounting software

o Filing and recording accounting documents

o Co-ordinating the Company’s Carbon Footprint process

• HR administration:

o Supporting staff recruitment, onboarding and training

o Undertaking DSE checks

• Organising Company insurance & registrations:

o PL & EL insurance renewals, Healthcare and Life Assurance renewals, Atlas Citation (HR system), Synergy, etc

o Maintaining company accreditations

• IT Administration:

o Managing IT equipment & asset registero Organising software licenses & Cyber Essentials accreditation

o Liaising with our external IT Support team

o Supporting the implementation of new IT systems

• General Office Organisation:

o First point of contact for incoming telephone enquiries & general queries across the

business

o Maintaining office supplies

o Organising business cards & promotional stationary

o Liaising with building management teams (London & Oxford)

• Admin support for projects, proposals & completing supplier questionnaires

• Supporting organisation of Company events, meetings & staff socials

• Supporting company marketing; LinkedIn, website, etc

• Deputising for the Business Operations Manager & Finance Manager when on leave

• Ad-hoc tasks as necessary to ensure the smooth running of the company.

About You

The successful candidate should be highly motivated, organised and possess excellent IT skills.

Essential Requirements:

• A minimum of 3 years’ experience in a similar role within a consultancy or similar small

organisation

• Strong IT skills (MS Excel and MS Word in particular), advanced Excel skills desirable

• Experience of dealing with payments, invoicing and financial queries

• Experience of using QuickBooks, Xero, Sage or other finance systems

• Experience of using electronic document management systems and processes

• Strong organisational and planning skills in a fast-paced environment

• Pro-active and creative, with the confidence to suggest improvements

• Excellent communication and report formatting skills

• Proven experience in an administrator role with robust multi-tasking abilities

• An understanding of GDPR and dealing with confidential/sensitive information

• Knowledge of Office Administrator responsibilities, systems and procedures

• Excellent time management skills and ability to prioritise work

• Attention to detail and problem-solving skills

• Ability to work independently and as part of a hybrid team

Salary: £25,000 – £35,000, depending on experience
Benefits: Company health insurance, Life assurance and Pension, Enhanced parental packages, Employee Assistance Programme, Remote working allowance, volunteering days, cycle to work scheme, social events, hybrid working
Contract: Permanent, Full-time
Location: Central London or Oxford

To Apply:

Please send your CV with a covering letter to joinus@envisioneco.com explaining

how your skills and experience meet the requirements for this role.